How to call or email a hiring manager after you apply

Greatly improve your chances of securing a job interview by calling or emailing the hiring manager after you apply for the job to let him or her know that you are the right candidate for the position. 

How to call the hiring manager:

Before the call:
1) Determine who the hiring manager is by typing the company name into the LinkedIn search box and then selecting More, then Companies to get to the organization's LinkedIn company page. 

Follow the company (to express interest) and then select See all X employees on LinkedIn. For large companies, narrow the search to the person's city and/or probable title (such as "Sales Director") by using All Filters.

Using LinkedIn to find the hiring manager
Click "See all X employees on LinkedIn" to find the probably hiring manager.


Using LinkedIn All Filters
For larger companies, narrow your search by probable job title, city, or other filters.

2) Once you have determined who is the probable hiring manager, send him or her an email with your resume attached so that he or she has something to refer to (see "Here's how to email the hiring manager" section below). 
  • State within the email that you will follow up on a certain date.
  • Follow up by phone on the date that you stated.
  • Expect and prepare for the three main ways that your call will be answered: 
1) You’ll reach the hiring manager directly
2) You’ll reach the hiring manager’s voicemail
3) You’ll reach the person’s assistant (who often acts as the gatekeeper to keep calls from reaching the hiring manager).
Use this basic script if you reach the hiring manager directly:
"Hello, My name is FIRST NAME / LAST NAME. I sent an email to you earlier this week about COMPANY NAME’s JOB TITLE opening. Do you have a moment to talk? (PAUSE FOR THEIR RESPONSE)

I applied online for the position, but I also wanted to reach out to you personally because I'm so interested in the position and feel I am uniquely suited for the role. I am highly adept at the [MOST IMPORTANT JOB REQUIREMENT] and have extensive [SECOND MOST IMPORTANT REQUIREMENT] experience in the [NAME OF INDUSTRY].


I would love to speak with you in person about the opportunity. When might be a good time to talk? I am available this week. Next week is also good for me. Thank you.

Use a modified version of the script if you reach the person’s voicemail.
Hello, My name is FIRST NAME / LAST NAME. I sent an email to you earlier this week about COMPANY NAME’s JOB TITLE opening.


I applied online for the position, but I also wanted to reach out to you personally because I'm so interested in the position and feel I am uniquely suited for the role.


 I would love to speak with you about the opportunity. You can reach me, FIRST NAME / LAST NAME, at PHONE NUMBER WITH AREA CODE. That's [S-L-O-W-l-Y] PHONE NUMBER WITH AREA CODE. I will try to reach you later today if I haven’t heard from you first. Thank you.

Or, if you want to be mysterious about why you are calling, just say:
  
Hello, My name is FIRST NAME / LAST NAME. I sent an email to you earlier this week.


Please call me at your earliest convenience. You can reach me, FIRST NAME / LAST NAME, at PHONE NUMBER WITH AREA CODE. That's [S-L-O-W-l-Y] PHONE NUMBER WITH AREA CODE. I will call you later today if I haven't heard from you first. Thank you.
  

Use this script if you reach the person’s assistant (gatekeeper):
Hello, My name is FIRST NAME / LAST NAME. Is HIRING MANAGER’S NAME available?


(OPTIONAL) I’m following up on an email that I sent him/her earlier this week.”
If pressed for details, say:
I would like to speak to HIM/HER about the POSITION opening.
  
If the assistant won’t pass you through to the hiring manager, ask if you can leave a message on the person’s voicemail.

Fast Tips
  • Keep your message short, friendly and energetic.
  • Avoid saying um. Practice what you will say.
  • Mention the names of people who you know at the hiring company or who are mutual connections to the hiring manager to build rapport.
  • Don’t call companies that say “do not call” in the job description.
  • If you sense annoyance or stress in the person’s voice, end the call and send an email instead.
Calling the hiring manager is often an effective means to secure an interview because it conveys to potential employers that you are proactive and resourceful. Taking such action also appeals to recipients’ ego because it shows them that you sought them out specifically. 

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how to email a hiring manager, job seeker email, sending an email to a hiring manager,
Increase your chances:
Email the hiring manager
How to email the hiring manager:

Now let’s talk about the best ways to reach a hiring manager by email and what to say when you do. 

Once you know the person’s name and title, seek out his or her email address on Google or another search engine. 

Here’s how:


finding a person's email address on Google, using Google to find an email address,
Type the person’s name, company name and the word “email” into the search box.

Type the person's name, company name and the word “email” into the Google search box to see if his/her contact information comes up in the search findings. Can’t find it? Then guess the address based on a coworker’s address. For example, if you know Bob Brown’s company’s email address is bbrown@blank.com, type the hiring manager’s first initial and last name with @blank.com into the search bar to see if the person’s email address shows up in the search results.


finding a person's email address on Google, using Google to find an email address,
For hard-to-find email addresses, type what you THINK the email may be in the search box. 
Test variations until a viable email address for the person appears in the results.

Once you have the person’s email address, write something like:

Name, I just applied for your JOB TITLE position, but I am so interested in the opportunity, I wanted to reach out to you directly because my background makes me particularly well suited for the position.

You seek someone with [A, B, C and D JOB REQUIREMENTS]. As you can see in my attached resume, I’ve had handled all of these duties and more with measurable success for PAST COMPANY NAME(s) and would relish doing the same for COMPANY NAME.

I would love to speak with you about the opportunity. When might be a good time to meet? I am available this week. Next week is also good for me.

I can be reached at PHONE NUMBER or EMAIL ADDRESS. Thank you for your consideration. I look forward to speaking with you soon. -- YOUR NAME.

Be sure to attach your resume and other documents such as samples (or include a link to your online portfolio) to prove your abilities and also send a list of your LinkedIn recommendations.

The bottom line: Calling or emailing the hiring manager can improve your chances of getting an interview tremendously, so take the time to reach out and impress!

How do you influence the hiring manager when you apply for a job? Share your comments! -- Kathy

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